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Careers

Office Services Coordinator

Posted Date Jan 23, 2023
Closing Date Feb 06, 2023
Department Finance
Location Regina
Job Type Temporary Full Time
Hours of Work 37.50 hours per 1 week rotation
Salary Pay band 1bb, with a range from $50,062 to $65,080
Expected Start Date Mar 06, 2023
Expected End Date Aug 30, 2024
Number of Positions 1

Job Summary

The Office Services Coordinator is responsible for the day-to-day operations of the office, and for maintaining the desired office culture built on 3sHealth's core values. This position supports 3sHealth's collaborative work environment, ensuring our teams have the tools, resources and workspace available to work better, together. The Coordinator manages the resources and space of the organization such as meeting rooms, office space, and office supplies; and is the first point of contact for all 3sHealth employees and vendors on matters related to the office environment.

This role shares responsibility for the reception area, for opening and distributing incoming mail/packages and preparing outgoing mail/packages. In carrying out these duties, the Coordinator provides a consistent and exceptional customer experience to both internal and external visitors to the office, on the phone and in-person. The Coordinator also provides administrative support for the Finance team and performs tasks such as filing, scanning, and distributing documents to staff and ad-hoc projects as necessary.

Managing this variety of work requires an individual who lives in detail; demonstrates initiative and a 'can do' attitude; and takes pride in their outstanding organization and communication skills. If you are an expert in finding creative ways to improve efficiencies; enjoy working in a collaborative environment; are skilled at prioritizing projects; committed to delivering high quality customer deliverables on time and error-free - we want to hear from you!

Required Qualifications

  • Certificate/diploma in office administration.
  • Kaizen Basics is an asset.

Knowledge, Skills & Abilities

  • Ability to be flexible and willing to adapt to change in workload and priorities.
  • Ability to identify root cause of issues and develop/recommend solutions.
  • Ability to lift and/or move heavy items (up to 35 lbs.).
  • Ability to manage time and set personal goals and priorities to achieve department results.
  • Ability to understand customer needs and identify improvement opportunities.
  • Ability to work efficiently and effectively as part of a cross functional team.
  • Able to manage conflict in real time and focus on solutions, as opposed to laying blame.
  • Commitment to client service, teamwork, and collaboration.
  • Demonstrated analytical, critical thinking, and problem solving skills.
  • Intermediate knowledge of Microsoft Office Suite.
  • Must be a competent writer and ability to communicate with peers and customers sufficiently to meet work objectives.
  • Strong customer service orientation and a desire to meet customer needs.

Other Information

  • Knowledge of lean processes would be considered an asset.
  • Occupational Health & Safety Committee experience would be an asset.

Experience

  • Minimum of two years experience delivering exceptional customer service.
  • Previous Reception and/or Office Coordinator experience preferred.
  • Experience in facilities management is an asset.

How to Apply

To be considered for this position, all applicants must submit a cover letter and resume. Prior to commencing employment with 3sHealth, the selected candidate will be required to complete a criminal record check.

Please note, this position is based in the office.

To apply, please click the button below.